August 16, 2007
Pre-Meeting Discussions:
Group discussed Ricky F.'s upcoming Eagle Scout Court and assignments for troop support of the ceremony; also info for calendar
Group scheduled next Troop Committee and Parents Meeting for August 30th (meeting to follow the practice for Ricky's ceremony); Steph S. to schedule usage of the cellar library in First Church in Pembroke
David S. agreed to re-schedule the August 30th SPL council meeting to accomodate Ricky F.'s ceremony practice
Agenda:
Old Business:
Summer Camp Reflection:
Janet O. is working on an article to go into the Pembroke Mariner before school starts for Troop 105 end of summer news. Copies to be available for scouts' scrap books
Grange Up Date:
Work day had a good turn out, next work day needs to be changed or Troop 105 goes the next Saturday. Need to let Ken Breen and Ken Cordi know. The date conflicts with mum sale and Ricky F.'s Eagle Court of Honor.
Policy Discussion: Fundraising and Picture Posting:
Group discussed a policy question: What are options for scouts/families that want to "opt out" of troop fundraisers? (bottle bin, pop corn booth, etc...) Group resolved that scout/families must participate or pay "full freight" (no troop subsidy) for outings Group agreed to support pop corn booth operation and directed David S. and Laurie B. to pursue getting booth locations for pop corn sale and will set up staffing schedule for scouts at booths; a future meeting topic will be to establish the troop's incentive plan for booth sale Group discussed policy question: How will photo publication be handled on the on the troop website or other websites? (ClarkColor.com) Group resolved that Steph S. will set up Group Pages on ClarkColor.com and that troop members will post their pictures to that site; Steph S. will send around info on the Group Pages when they are set up; David S. will post info on the troop website concerning picture posting to ClarkColor.com; David S. will talk with Lisa Z. about getting existing parental permission files and will ask Matt M. to get any additional permission forms from newer scouts
Bottle bin and fund raising everyone must participate in order to have the benefits of troop paying for scouts and leaders to go camping and outings. Anyone not, must pay their own way.
Working on a troop policies that was pulled off internet from troop 204,1 will email it to all of you and make a copy on your own and we can review it at the next meeting and make changes.
Troop pictures on the web site: We now have a secure website with clarks that will work great. Everyone will please down load their pictures to Clarks. Stephanie can explain.
Troop meetings and calendar:
Group discussed calendar question: Should the schedule for Tuesday night troop meetings change to Monday nights? (Affect of CCD and school schedules)
Mike O. is going to canvas the troop by email to determine whether one night is better for most than the other; a future meeting topic will be to discuss the results of the canvas and select the night(s) that accomodate most
Janet O. is going to check with North Pembroke elementary school about space availability for possible Monday night meetings
David S. talked about calendar "soft" locations for events, but "hard" dates for events
Susan A. is checking the troop calendar against Pembroke school calendar for conflicts
Ellen D. is checking the St. Thecla CCD schedule for the year
Troop Committe Positions (some filled, some still open):
Advancement Chair >> Ann Shea
Secretary >> Susan and Paul A.
Camping Coordinator >> Doug L.
Camping researchers >> Dan S. (MORE NEEDED)
Recruiting chair/Webelos transition coordinator: OPEN!
Bottle Bin coordinator: OPEN! Lisa Z. filling in temporarily
Fundraisng Committee: MULTIPLE OPENINGS!Fundraising needs more people; work with grange people and our own fundraising. I.e. tree drive, mums, Christmas craft fair. Etc.
Officer's Reports:
Treasurer:
Ellen D. reported troops finacial state is stable (funding is low as is typical at the begining of the year); a number of people need to turn in money from their summer bottle bin weeks
Advancement chair:
Donna F. reported that she will be meeting with Ann S. in the next week to start transitioning advancement.
David S. requested print outs of individual advancement reports of scouts for the advancement folders, which are now in an alphabetical folder system instead of per patrol binders
David S. mentioned that scouts will be ask to photo copy the partially completed advancement pages from their handbooks for the advancement folders
Quartermaster:
Jeff M. reported that troop equipment is in good order; the troop should consider picking up some EZ-up canopies when they go on sale at the end of the summer
Scoutmaster:
Described progress on recruiting letter and September recruiting initiative; Janet O. requested a copy of the letter;
Described upcoming events, including: SPL council meeting (8/19), Sign-up Open House night (9/18), Webelos Weekend (9/29), and Troop Leader Training (date TBA);
Janet O. suggested the following items be considered at SPL council (and bring back results to Troop Committee): schedule meeting apearence by Officer Morgan (for DARE and citizenship discussions with scouts), schedule an outing to Carabiners in New Bedford for January 2008.
Mike O. suggested that some limited re-arranging of patrol membership should be considered; David S. to discuss with SPL council;
David S. suggested that following any re-arrangement of patrols, the SPL council will re-work the roster (adding cell phone numbers if possible, requested by Doug L.) and will re-work the emergency call sheet; new meeting/event attendance sheets will be needed for the scribe (Jake S.) to take attendence
David S. committed to producing a list of service-to-troop projects for scouts at the Star-to-Life and Life-to-Eagle stages; some open projects include: bottle bin sign, Matt F. >> paint bottle bin shutters green, ...
Janet O. mentioned that May 2008 will be the troop's 40th anniversary; planning for celebrating the event should start soon;
New Business:
Planning for September 18th open-house sign-up night:
David S. would like to show the Troop's whitewater rafting video and the Camp Squanto promotional video in addition to the other activities that the SPL council will be planning for that night; Jeff M. volunteered to bring the equipment to show the videos (if they can be found)
Researching outing ideas for the year
New ideas for Camping: Fort Adams, Brewster State Park, Camp Kiwanee, more adventure camping. Town forrest possibly working with Troop 43 to get that ready for camping.
Hiking: Hike local Eagle trails, clean them up as part of troop service projects.
Outside activities ideas Want to book Carabiners again. Same month?
Movies, Bruins, Fishing Derby, Whale Watching, Movies and dinner, Omni theater, Ems going for a seminar and rock wall climbing.
Planning to celebrate Troop's 40th anniversary
Troop 105's 40th Anniversary next May. Need to form a sub-committee for planning